How to Use Your Reviews and Excerpts in Your Media Kit

 

 October 5, 2022, #4 in Series

 

How to Use Your Reviews and Excerpts 
In Your Media Kit

By Carolyn Howard-Johnson

A continuation of Carolyn’s series of posts on the magic of reviews 
beginning on July 5, 2022, with excerpts from her 
How to Get Great Book Reviews Frugally and Ethically: 
The ins and outs of using free reviews to build and sustain a writing career

“Very simply put, reviews are the gift that keeps giving.” ~ CHJ

 

This is the fourth of my guest posts in my series on getting and using reviews, on making them into forever reviews to launch a book or to jumpstart a book the sales of a book that has been around for a while. It is always my pleasure to share excerpts from my multi award-winning HowToDoItFrugally Series of books for writers when I can reach (and help!) more authors with that information. Here is more on a few of the ways you can use your reviews and the endorsements you excerpt from How to Get Great Book Reviews Frugally and Ethically: The ins and outs of using free reviews to build and sustain a writing career Do go back to July 5, 2022 to read or reread the earlier part of the series or read the entire book to get a more complete story on the magic of reviews and blurbs—all 300 pages of it. You won’t be sorry. Reviews can be forever. Reviews can be career builders.

Using reviews in your media kit is essential. Your kit will be used by all kinds of gatekeepers. Feature editors use reviews as guidelines for their staff writers and sometimes—when given permission—reprint them (credited, of course!). Busy radio hosts may use them instead of requesting a copy of your book to read. Media in general use them to judge the quality of your book and the suitability for their audience. As soon as you have a positive review, add it to your media kit using these guidelines:

* You know this rule: You need permission to reprint a full review.

* Mention that permission has been granted in the header of the review page in your kit where the review lives. Include a request that editors print the review using the reviewer’s byline and tagline.

* State where the review originally appeared.

*  Key in the reviewer’s byline so anyone who uses it doesn’t forget.

* When you have many reviews to choose from, select the one written by the most prestigious reviewer or the one that appeared in the most esteemed review journal. Very high praise for your book is good, but reviewer credibility is better. (You may use the very high praise part elsewhere as an excerpt or blurb. Learn to do that in an earlier post of this series or from the original source, https://bit.ly/GreatBkReviews.)

* If the original review does not include a headline, provide one that is true to the reviewer’s intent and highlights what you consider the most important aspect of the review.

If you have a review that isn’t as good as you’d like, resist the temptation to edit out the critical part. Media people know a review that is critical of one aspect of your book is more credible than one that praises a book excessively. Editors suspect that a pie-in-the-sky review was probably written by your mother. And, yes. It’s also about ethics.

If you have both a short review and a longer one that includes a synopsis of your book, increase your chances of getting some free ink by using them both in your kit. An editor may find one suits her style or space requirements better than the other. Label them “Sample Short Review” and “Sample Longer Review” on their separate pages in the kit.

Tip: If you don’t yet have a review, substitute a mini (about fifty to 100 words!) synopsis you wrote yourself until you have the real thing. Use active verbs and third person. Don’t give away the ending. It should entice even a jaded reviewer or editor to want to know more about your book. Don’t attribute it to anyone. Honesty is especially important in a business that abounds with scams.

Hint: If you want to extract little phrases that rave about your book from a review, they go on your media kit’s Praise Page where gleaning the best of the best from reviews and elsewhere is acceptable.

This is a lot to consider after you have mastered the considerable learning curve required to get reviews. It is my hope that the multitude of possibilities for using reviews will encourage you to go after them with a vengeance. After you once have a review, decide how many ways you can repurpose it. (Find a list of those ways in an earlier post in this series.) Eventually you will build a juggernaut footprint on search engines. That brings you new readers and nurtures your writing career.

This is the last in a four-part series for Karen Cioffi’s #WritersontheMove blog. Feel free to go back on the fifth of each month on July, August, and Sept where you can catch up on earlier posts on the topic of making reviews into marketing magic that pretty much lasts forever!

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More on Guest Blogger and Regular WritersontheMove Contributor 

Carolyn Howard-Johnson brings her experience as a publicist, journalist, marketer, and founder and owner of a retail chain to the advice she gives in her multi award-winning HowToDoItFrugally series of books for writers and the many classes she taught for nearly a decade as instructor for UCLA Extension’s world-renown Writers’ Program. All her books for writers are multi award winners including both the first and second editions of The Frugal Book Promoter, now in its third edition from Modern History Press, and her multi award-winning The Frugal Editor won awards from USA Book News, Readers’ Views Literary Award, the marketing award from Next Generation Indie Books and others including the coveted Irwin award. The third full book in the HowToDoItFrugally series for writers is How to Get Great Book Reviews Frugally and Ethically.

Howard-Johnson is the recipient of the California Legislature’s Woman of the Year in Arts and Entertainment Award, and her community’s Character and Ethics award for her work promoting tolerance with her writing. She was also named to Pasadena Weekly’s list of “Fourteen San Gabriel Valley women who make life happen” and was given her community’s Diamond Award for Achievement in the Arts.

The author loves to travel. She has visited ninety one countries before her travels were so rudely interrupted by Covid and has studied writing at Cambridge University in the United Kingdom; Herzen University in St. Petersburg, Russia; and Charles University, Prague. She admits to carrying a pen and journal wherever she goes. Her Web site is www.howtodoitfrugally.com.

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How To Create a "Blook"

 

By Terry Whalin (@terrywhalin)

After working with hundreds of authors on their books for decades as well as writing more than 60 nonfiction books for traditional publishers, I understand every book (of any type) has challenges to complete. The challenges are on multiple levels whether your book is for young readers or adults.

Last month I wrote about why I’m still blogging. Writing a blog is a fun way to capture your thoughts and also build an audience to attract publishers. Since 2008, I’ve been blogging and have a massive amount of content (over 1,600 entries). Years ago, I was aware of the large volume of content in my blog. I decided to take this writing, organize it into themes (or chapters) and create a nonfiction book. I did this creative process on my own initiative. After the fact, I discovered it was something others have successfully done with their blog content. Within the publishing industry, someone created a word for the process: Blook—where the content of a blog becomes a book.

A Bunch of Blog Posts Do Not Mean You Have a Book

It’s wonderful to have pages of content but that alone doesn’t mean you have a book. There are a series of questions which need to be answered:

Are these posts focused on the right audience? Is it an audience you can reach or are reaching? Every book needs readers. Thousands of new books enter the marketplace every day. Your book must be for a particular reader because no book is for “everyone.” New writers often include the “everyone” audience in their pitch—and if you have it, eliminate it because the editor or agent will probably roll their eyes and be likely to reject.

Can you organize the posts into themes (or chapters)? I looked at the various chapters as a long magazine article. Each chapter needs to have an interesting title, a solid beginning, middle and ending with a singular focus for the reader.

Create A Distinctive Book

Can you create some distinctions with your book to make it stand out from others? 

 I asked Mark Victor Hansen, co-author of Chicken Soup for the Soul to write the foreword. In fact, I drafted a foreword for Mark to read and approve (which he did). As a writer, you have to make it easy for the person you are asking to say, “yes.” I have more detail about this process of getting endorsements in this link. 

 I created a button on the front with $84 of Free Ebooks of additional value for the reader. 

 I selected and purchased cartoons for every other chapter to add to the interior appeal. 

 I created two reader applications sections at the end of each chapter: Dig Deeper and Awaken Your Dreams. 

These features are only a few of what I built into the fiber of this book.

There are numerous questions that you as the author have to answer in this process. Originally I self-published Jumpstart Your Publishing Dreams and sold several thousand copies. I worked through a number of other questions in the self-publishing process. I made sure I created a high-quality product which I would compare to anything from a traditional publisher (an important distinction). Then a few years ago I released an updated edition with Morgan James Publishing. The book continues to help many people. Recently a reader sent me an image where he had marked his book as he read it. 

Without question, blooks take work to organize and pull together. My friend editor and writing coach Nina Amir gives a lot more detail in her book, How To Blog A Book (Writers Digest Books). 

Every kind of book takes careful effort and creativity to pull together into a single product.  Making a “blook” is another way to accomplish this process. Have you used this technique? How did it work out for you? Let me know in the comments below.

Tweetable:  

Are you looking for a different way to create your book? This prolific writer and editor tells how to make a “blook. Learn the details here. (ClickToTweet)

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W. Terry Whalin, a writer and acquisitions editor lives in Colorado. A former magazine editor and former literary agent, Terry is an acquisitions editor at Morgan James Publishing. He has written more than 60 nonfiction books including Jumpstart Your Publishing Dreams and Billy Graham. Get Terry’s recent book, 10 Publishing Myths for only $10, free shipping and bonuses worth over $200. To help writers catch the attention of editors and agents, Terry wrote his bestselling Book Proposals That $ell, 21 Secrets To Speed Your Success. To download a free copy, click the book link or the image. Check out his free Ebook, Platform Building Ideas for Every Author. His website is located at: www.terrywhalin.com. Connect with Terry on Twitter, Facebook and LinkedIn.

Carolyn Howard-Johnson Shares How to Make Reviews into Marketing Workhorses

 

July 5, 2022, #1

How to Make Reviews into Marketing Workhorses

By Carolyn Howard-Johnson

This is the first of a series of guest posts for #WritersontheMove 
that help writers understand the power of reviews with excerpts from her 
How to Get Great Book Reviews Frugally and Ethically: 
The ins and outs of using free reviews to build and sustain a writing career. 
Follow them on the fifth of each month through October 5, 2022.

“Very simply put, reviews are the gift that keeps giving.” ~ CHJ

So you have a review now. Maybe it’s your first. Maybe it’s your umpteenth. You may be able to determine that sales resulted from it. You may not. If not, you may be disappointed. Don’t be. The work a review can do for you has just begun. Here are a few ways you can extend its usefulness.

Permission To Reprint the Review
The sooner we ask for permission to reprint any review we get, the better. That gives us the freedom to use it as needs arise. As our file of reviews-with-permission grows, we come to understand that it is an unmatched cache of promotion jewels.
The best way to get permission to reprint from amateur and reader reviewers is to ask the reviewer personally. If your review is in a journal, you may not know who the reviewer is, but you can ask the editor or publisher for permission. Tell either contact you would like to reprint. Ask them how they would like to be credited and what link and other contact information they would like you to use. Just these two questions should suggest to your reviewer that they could benefit from giving you that permission. Add those details to your file so you it will nudge you to the right thing long into the future when you may decide to use it again.

Keep in mind that copyright law gives you the right to quote excerpts from a review without asking. So if all your grant-permission-rights efforts fail, you can choose, quote, and credit a positive sentence or phrase from the review when you can get permission—and when you can’t--as long as you credit the reviewer. The guidelines for quoting from a review are called fair use and they differ from genre to genre and situation to situation. But for novels and full books of nonfiction, Amazon uses twenty-five words as a guideline and I trust they have great copyright attorneys advising them.

Caveat: Getting unnecessary permission can be cumbersome and counterproductive. Or it can be a great advantage. When you’re working with reviews, asking permission can slow you down, but it can also earn you friends as you work with those who reviewed your book. They are influencers in communities of readers. So balance your decision-making process each time you get a review. Ask yourself, Is the reviewer and/or publisher prestigious, credible, approachable? Is the long-term advantage of networking worth the time and effort in your schedule as it exists in this moment. I hope you use networking approach most often. A great contact (read that friend!) is almost always worth the time it takes to make one.

Here is how to use both the reviews and blurbs excerpted from my 300-page-plus How To Get Great Reviews. It will help WritersontheMove subscribers and visitors extract ethical blurbs (endorsements) from their reviews and credit them appropriately.

Excerpting Blurbs and Endorsements from Reviews

Most of us weren’t taught this excerpting business in school, probably because excerpting seems such a nonissue. Many have no idea how to do it and don’t realize they need to figure it out. They can go miserably astray.

Blurbs may be neglected because there is confusion about what they are. I have heard them called endorsements, testimonials, praise, quotes, blurbs, and even bullets because they are frequently printed on the back cover of books set off by little BB-sized dots.

When my husband solicited blurbs from VIPs in the Asian community for his first book What Foreigners Need to Know about America from A to Z (bit.ly/AmericaAtoZ), he came up with a few other . . . ahem! . . . choice words for getting them. He had been told it is a difficult process. Difficult, but not impossible. He ended up with endorsements from the ambassador to China from the U.S. and the ambassador from China to the U.S. This illustrates why authors shouldn’t listen to naysayers who think approaching influencers is futile. You can do it and you can do it effectively. His step-by-step method takes a full section in How To Get Great Book Reviews and it may be something you need for your process. But for now, the excerpting process is easy and a lot of fun. Let’s say you have a review that includes some praise or even a word that made you happy. Perhaps the rest of it wasn’t all you’d like it to be. Perhaps (yikes!) it doesn’t include your name or title! Here’s how to proceed:

    Put on your marketing bonnet and reread your review thinking “soundbites” or the phrases that remind you of the praise you see in ads for movies. Many of them are excerpts or little clips from advance reviews of that film.
    Choose the little gems that make you glad you wrote the book. Some will be very short. Even one word. Shorties are used for everything from restaurants to movies because they emphasize the raves that are . . . mmmm, over the top—even forbidden when publishers and authors use them about their own work. Words like awesome and fantastic.
    Select some of the praise that points out the benefit a reader might get if he or she reads your book.
    When you must leave something out of the sentence you choose, let ellipses (three little dots…) take the place of those missing words.
    Sometimes you need to substitute for purposes of clarity or brevity. If the blurb says, “If there is any justice in the world, this book is destined to be a classic,” and you would rather have the title of your book in that excerpt rather than this book, you can do that. Remove this book and replace those words with the name of the book: “Two Natures by Jendi Reiter.” You need to put the squarish brackets around the part you insert yourself. So it would read “… if there is any justice in the world, [Two Natures by Jendi Reiter] is destined to be a classic.”

Note: You can see that your job is to make the excerpt as true to the original meaning as possible without sacrificing its value.

    Stow your excerpts in a file you can refer to later. Be sure to include the accreditation for each blurb. That avoids confusion later and makes using one of them a quick copy-and-paste process. The best accreditation included the name and of the reviewer and the entity the review was published in or the position or book the reviewer is most known for.
    Though we should also take care when we quote others, it is legal to quote for certain purposes and in certain amounts without getting permission especially if you write commentary, satire, criticism, academic material, or news reports. Reviews are considered criticism. If you are using your reviews efficiently, you will probably already have permission to reprint according to guidelines we’ve already mentioned. (Use How To Get Great Book Reviews Frugally and Ethically’s Index to look up all the references to copyright in that book.)
    The number of words you can use without permission depends upon the size of the copyrighted work as a whole. Guidelines differ from genre to genre. Find specific guidelines at the Library of Congress web site (loc.gov/) or let a research librarian help you. The online bookstore division of Amazon protects itself by allowing quotations and blurbs of up to twenty-five words directly from reviews.

Note: Those who want to learn more about copyright law as it applies to authors will find help in Literary Law Guide for Authors: Copyrights, Trademarks and Contracts in Plain Language (bit.ly/LitLawGuide) by Tonya Marie Evans and Susan Borden Evans with a foreword by my deceased friend and book marketing guru Dan Poynter.

Once you have asked for reprint rights or a review journal like Midwest Book Review notifies you when your review has been posted and the notification includes permission to reuse it—a very nice service that benefits both Midwest and you—record each permission you are given in a folder reserved for great blurbs and reviews. Use  a subfolder for each of your book titles. At that point, you are ready to go to work.

Watch for my next guest blog on WritersontheMove on August 5, 2022. We’ll cover ways you never imagined you could use your reviews and the excerpts (blurbs or endorsements) you have gleaned from them. Trust me, there are probably several free and frugal ways to use your blurbs and endorsements you have never thought of. If you can’t wait, try my How To Get Great Book Reviews Frugally and Ethically at https://bit.ly/GreatBkReviews available as an ebook or paperback.

More on Guest Blogger and Regular WritersontheMove Contributor 

Carolyn Howard-Johnson brings her experience as a publicist, journalist, marketer, and founder and owner of a retail chain to the advice she gives in her multi award-winning HowToDoItFrugally series of books for writers and the many classes she taught for nearly a decade as instructor for UCLA Extension’s world-renown Writers’ Program. All her books for writers are multi award winners including both the first and second editions of The Frugal Book Promoter, now in its third edition from Modern History Press. Her multi award-winning The Frugal Editor won awards from USA Book News, Readers’ Views Literary Award, the marketing award from Next Generation Indie Books and others including the coveted Irwin award. The third full book in the HowToDoItFrugally series for writers is How to Get Great Book Reviews Frugally and Ethically.

Howard-Johnson is the recipient of the California Legislature’s Woman of the Year in Arts and Entertainment Award, and her community’s Character and Ethics award for her work promoting tolerance with her writing. She was also named to Pasadena Weekly’s list of “Fourteen San Gabriel Valley women who make life happen” and was given her community’s Diamond Award for Achievement in the Arts.

The author loves to travel. She has visited ninety-one countries before her travels were so rudely interrupted by Covid and has studied writing at Cambridge University in the United Kingdom; Herzen University in St. Petersburg, Russia; and Charles University, Prague. She admits to carrying a pen and journal wherever she goes. Her Web site is www.howtodoitfrugally.com.

How to Use the Power of Asking

By W. Terry Whalin

Mega-promoter P.T. Barnum said, “Without promotion, something terrible happens. Nothing.” This statement is true for promotion and marketing but it is also true for almost every aspect of the publishing business. 

If you are not tapping into the power of asking, you are not having opportunities for your writing to be published and sold.

For example, if you want more reviews on Amazon for your books, are you consistently asking people if they are willing to read your book and write a review? 

It's been proven that a steady stream of reviews on Amazon (even if your book has been out a while) helps your book to sell even more copies. I understand it is important to get over 20 Amazon reviews (if possible) and 50 reviews is another benchmark. And when it comes to these reviews, I've often found willing people—but they haven't posted their review. 

Part of the process is to return to these individuals and make sure they have the book and remind them about the review. I get the challenges in this situation. There is a lot to read and write about since new books are being released into the market every day.

If you want to do more publishing in the world of print magazines, are you creating article ideas and pitching them to editors? I'm not talking about doing it once but over and over on a regular basis. 

You need to learn how to write a query letter then write your ideas and send them out to editors. I'd love for more editors to approach me with their ideas—but that is not my reality—even though I've written for over 50 magazines. Instead I have to ask editors to write for their publication.

If you want to get a literary agent, are you crafting your proposals then consistently pitching agents? Every agent receives numerous pitches every day and you have to be part of those pitches. 

As another strategy, are you going to conferences to meet agents and editors face to face and make your pitches? As editors (and a former literary agent), we work with people that we know, like and trust. Nothing happens if you sit back and do not actively pitch editors and agent.

Are you writing a book and need someone with a high profile to write the foreword for the book? Or does your book need some endorsements? 

Readers buy books every day because of endorsements and the foreword for the book—even if behind the scenes you had to write these endorsements. You will have to ask others for these endorsements, then probably give them a deadline, follow-up and even offer to write them a “draft” endorsement for it to happen. See how you have to be actively involved in this process and be asking for something to transpire?

While we depend on email, know that email can often not deliver—so make sure your pitch is reaching the right person and they are able to read it—even with a quick follow-up call or follow-up email to see if they got it.

If you don't have enough writing work or your books aren't selling, then I encourage you to become more active in asking others to buy your book or publish your work. Every writer (including me) would love to not have to ask others and have editors and agents clamor for their writing and work. In an extreme few cases, these writers exist—but for the bulk of us, we have to continue to pitch our work, promote our writing and get in front of new audiences.

How are you using the power of asking in your writing work? Let me know in the comments below.

Tweetable:

Are you using the power of asking? Get ideas here from a prolific writer and editor.  (ClickToTweet)

References:

World of Print Magazines
http://www.right-writing.com/magazine.html

Writing a Query Letter
http://www.right-writing.com/nationals.html

Why Writers' Conferences are Important
http://www.right-writing.com/conference.html

Free list of Literary Agents
http://terrylinks.com/agents

Crafting Your Proposal
http://bookproposalsthatsell.com/

Connect with Terry Whalin on Twitter: https://twitter.com/terrywhalin

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W. Terry Whalin has been an acquisitions editor at three publishers and is a former literary agent. For the last five and half years, Terry has been acquiring books for Morgan James Publishing, a New York publisher doing about 150 books a year. His contact information is on the bottom of the second page. Terry has written for more than 50 print magazine and published more than 60 books including his classic Book Proposals That $ell, 21 Secrets to Speed Your Success. He has over 220,000 followers on Twitter and lives in Colorado.